PTA Elections

Elections for the 2025-26 school year will be held on Wednesday, June 11th, 8:15AM, in the school cafeteria as part of our June PTA Meeting. It will be in-person only.

A Nomination Committee is needed to ensure elections are conducted in a free, fair, and inclusive manner, and provides opportunity for the full participation of all members. We also need to ensure we follow the Chancellor guidelines and our bylaws. If you are not planning to run for an elected office and are willing to serve on the committee, please reach out to [email protected].

There are three mandatory elected roles necessary to form a PTA: President, Treasurer, and Reporting Secretary. Additionally, NYC public schools are required to have elected Student Leadership Team positions filled by parents. P.S. 133 has 4 parent positions plus the ex-officio PTA President position.

The PTA has added non-mandatory board positions via our bylaws as outlined below. The proposed positions, as stated below, will be ratified by a vote of approval to the bylaws before the elections.

Please reach out to any current board member or the nominating committee at [email protected] if you are interested in and willing to serve in one of these elected roles.

President (Mandatory Position)

"You'll need to be available to keep your finger on the pulse of the happenings in the school and PTA. All decisions are by committee. Ensuring all voices have an opportunity to be heard, are thoughtfully considered, and the best interests of the school community are never lost, all while moving things forward is a big part of the job." - Joel Tse, current PTA President

Excerpt from the bylaws:

The president shall preside at all meetings of the Association and shall be an ex-officio member of all committees except the nominating committee.
The president shall appoint chairpersons of Association committees with the approval of the executive board.
The president shall delegate responsibilities to other Association members and shall encourage meaningful participation in all parent and school activities.
The president shall attend all regular meetings of the presidents' council and shall be a mandatory member of the School Leadership Team.
1. If the president is unable to serve on the President’s Council, he/she must nominate a designee to serve in his/her stead and that designee must then be approved by the membership.
2. In the case of co-presidents, the remaining PTA officers must decide which one will serve on the SLT.
3. If a president is unable to serve on the SLT, he/she must nominate a designee to serve in this position. The designee must be approved by the membership.
The president shall meet regularly with the executive board members in accordance with these bylaws to plan the agendas for the general membership meetings.
The president shall be one of the eligible signatories on checks.
The president shall assist with the June transfer of Association records to the incoming executive board.

Treasurer (Mandatory Position)

“It helps if you are already familiar with Quickbooks, but it’s mostly about making sure we stick to the budget, overseeing bank deposits, writing checks, and pushing paper around." - Anna Amadei, former PTA Treasurer

Excerpt from the bylaws:

The treasurer shall be responsible for all financial affairs and funds of the Association.
The PTA of PS 133K is a recognized 501(c)(3) by the IRS, and the treasurer will first and foremost follow the rules and regulations set forth by IRS in 4221-PC - Compliance Guide for 501(c)(3) Public Charities, as well as Chancellor’s Regs A-660 and the PTA of PS 133K bylaws.
The treasurer will familiarize him/herself with IRS publication 1771 - Charitable Contributions.
Duties and responsibilities include:
1. Maintaining an updated record of all income and expenditures on school premises.
2. Preparing and presenting a written report of all transactions at every executive board and general membership meeting. This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period.
3. Preparing the Association's interim and annual financial reports.
4. Preparing all fundraising reports and turning those reports into the principal post fundraising activity.
5. Make available all books and financial records for viewing by members upon request and for audit.
6. Assisting with the June transfer of all Association records to the incoming executive board as well as will ensure an audit of the books occurs before the turn-over.
The treasurer will be one of the designated signatories on Association checks.
The treasurer will work with the executive board to develop the annual budget as well as present it to the principal before presenting it to membership for voting.
The treasurer will ensure taxes are filed for the Association in a timely manner in accordance with IRS guidelines.
The treasurer may work with an outside accountant to ensure proper IRS filing procedures are followed.
The treasurer will do his/her best to maintain and update the treasurer manual established so that business continuity will be maintained upon leave.
The treasurer will ensure that all financial records are properly maintained as PTA records must be kept for 6 years.

Recording Secretary (Mandatory Position)

Excerpt from the bylaws:

The recording secretary shall record minutes at all Association meetings in compliance with A-660 regulations and with the purpose of enabling parents and teachers who cannot attend meetings to understand and participate in our school community.
The recording secretary shall prepare the minutes of each Association meeting and shall make copies of the minutes available at the next scheduled meeting for review and approval by the general membership.
The recording secretary will be responsible for drafting general membership meeting agendas and distributing meeting notices.
The recording secretary is responsible for ensuring a sign-in sheet is ready and filled-out by attendees of general membership meetings
The recording secretary shall maintain custody of the Association’s records on school premises including minutes, agendas and sign-in sheets as PTA records must be kept for 6 years.
The recording secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office.
The recording secretary shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the Association.
The recording secretary shall be one of the eligible signatories on checks.
The recording secretary shall assist with the June transfer of all Association records to the incoming executive board.

Vice President of Community

Excerpt from the proposed bylaws:

The vp of community is responsible for cultivating the PS 133 community, both internal and external. This includes student recruitment, coordinating school tours, connecting with the program liaisons, and the below responsibilities.
The vp of community will work with the deputy vp of community events to ensure their responsibilities as follows are fulfilled: coordinating events targeting involvement from our diverse school community with tasks may include and are not limited to: event planning and executing, creating spreadsheets, and creating flyers and promotional graphics.
- If the deputy vp of community events position is not filled, the vp of community and the community committees shall assume the above responsibilities.
The vp of community will work with the deputy vp of community resources to ensure their responsibilities as follows are fulfilled: addressing the needs of the community to achieve the best school experience for our students and families. Areas of support may include and are not limited to the learning diversity committee, community store, school supplies for all, and know your rights campaigns.
- If the deputy vp of community resources position is not filled, the vp of community and the community committees shall assume the above responsibilities.
The vp of community will work with the deputy vp of district community to ensure their responsibilities as follows are fulfilled: attending CEC13 meetings, liaising with district leaders and other school PTAs, government representatives, and local community partners in district 13 and beyond, acting as a conduit of communication to the above partners as needed, presenting to the executive board and general PTA when relevant.
- If the deputy vp of district community position is not filled, the vp of community and the community committees shall assume the above responsibilities.
Examples of committees, events, and initiatives under the purview of the vp of community and the community deputies may include and are not limited to:
- Learning Diversity Committee
- Pride Committee
- Holiday Bazaar & Kids Carnival
- Fall Fest
- World Culture Night
- Movie Nights
- Parent Socials
The vp of community shall keep equity and inclusion at the forefront of all discussions and decisions.
The vp of community shall assist with the June transfer of all Association records to the incoming executive board.

Vice President, Development

Excerpt from the proposed bylaws updates:

The vp of development will ensure that the various committees, fundraising and grant writing efforts are working towards a common goal and towards meeting fundraising expectations.
It is expected that the vp of development will not perform all development tasks alone and that the various fundraising committees, consisting of volunteers, will contribute.
Examples of committees, events, and initiatives under the purview of the vp of development may include and are not limited to:
This position will work with the treasurer, assistant treasurer and budget committee to develop the fundraising portion of the budget based on input solicited from committees and teachers.
The vp of development shall keep equity and inclusion at the forefront of all discussions and decisions.
The vp of development shall assist with the June transfer of all Association records to the incoming executive board.

Vice President, Student Enrichment

Excerpt from the bylaws:

The vp of student enrichment is responsible for supporting committees, events, and initiatives with the goal of student enrichment and enhancing the student experience.
Examples of committees, events, and initiatives under the purview of the vp of student enrichment may include and are not limited to:
1. Extended Day
2. Garden
3. Performing Arts
4. Library
5. Teacher Grants
This position will work with the treasurer, assistant treasurer, and budget committee to manage the enrichment expense portion of the budget based upon input solicited from committees, teachers, and general membership.
The vp of student enrichment shall assist with the June transfer of all Association records to the incoming executive board

Commissioner of Communications

"This officer of the PTA is the gatekeeper of ParentSquare, the manager of social media, the editor-in-chief of the newsletter, and the advisor/sounding board to all committees for how best to promote their projects. It's best to cultivate a team of capable managers who can adapt quickly. Planning in advance is great, but being capable on the fly is more useful." - Taylor Mali, current Comm. of Communications

Excerpt from the proposed bylaws updates:

The commissioner of communications is the defacto chair of the communications committee which is responsible for effective communication to the PS 133 community by means of the tools at their disposal, including Parent Square, WhatsApp, social media, the PTA newsletter, the lobby display, liaising with school admin to publish in the staff/teacher newsletter, the school website, and bulletin and sandwich boards.
The commissioner of communications will foster volunteer translation groups for Spanish/English, French/English, and Arabic/English.
The Commissioner of Communications will act as or appoint an editor in chief for the PTA newsletter, responsible for its content and distribution.
The commissioner of communications will work with the Correspondence Secretary to ensure their responsibilities as follows are fulfilled:maintaining the admin/PTA calendar, lobby display content, and bulletin boards; posting notices for general and executive board meetings, managing the PTA zoom account and facilitating the general meeting.
It is expected that the commissioner of communications will not perform all communications tasks alone and that the communication committees, consisting of volunteers, will contribute.
The commissioner of communications shall keep equity and inclusion at the forefront of all discussions and decisions.
The commissioner of communications secretary shall assist with the June transfer of all Association records to the incoming executive board.

Deputy Treasurer

Excerpt from the proposed bylaws updates:

The Deputy Treasurer will work with the treasurer to maintain records of income and expenditures, focus on auditing books, facilitate tax filings and help prepare reports for executive and general membership board meetings.
The deputy treasurer may not be a signatory on Association checks.
The deputy treasurer will coordinate deposits to the bank at least monthly.
When the treasurer is unavailable, the deputy treasurer will present reports to the executive and general membership meetings as necessary.
The deputy treasurer shall keep equity and inclusion at the forefront of all discussions and decisions.
The deputy treasurer shall assist with the June transfer of all Association records to the incoming executive board.

Vice President of Class Parent Coordination (new)

Excerpt from the proposed bylaws updates:

The vp of Class Parent Coordination responsibilities include but are not limited to assisting teachers in recruiting a class parent for each class, collecting contact information from each class parent and sharing with the Executive Board, coordinating communication between class parents, to and from the Executive Board and PTA Committees, and assisting with staff appreciation week.
The vp of class parent coordination shall keep equity and inclusion at the forefront of all discussions and decisions.
The vp of class parent coordination shall assist with the June transfer of all Association records to the incoming executive board

Deputy VP of Community Events (new)

Excerpt from the proposed bylaws updates:

The deputy vp of community events will support the vp of community with events targeting involvement from our diverse school community. Tasks may include and are not limited to: event planning and executing, creating spreadsheets, and creating flyers and promotional graphics.
Community events may include and are not limited to:

World Culture Night
Holiday Bazaar & Kids Carnival
Fall Fest
Movie Nights
Parent Socials
Rummage Sale
Pride Socials

It is expected that the deputy vp of community events will not perform all event tasks alone and that the vp of community will provide guidance and the various community committees, consisting of volunteers, will contribute.
The deputy vp of community events shall keep equity and inclusion at the forefront of all discussions and decisions.
The vp of community events shall assist with the June transfer of all Association records to the incoming executive board.

Deputy VP of Community Resources (new)

Excerpt from the proposed bylaws updates:

The deputy vp of community resources will support the vp of community with addressing the needs of the community to achieve the best school experience for our students and families. Areas of support may include and are not limited to: learning diversity committee, community store, school supplies for all, and know your rights campaigns.
It is expected that the deputy vp of community resources will not perform all support tasks alone and that the vp of community will provide guidance and the various community committees, consisting of volunteers, will contribute.
The deputy vp of community resources shall keep equity and inclusion at the forefront of all discussions and decisions.
The vp of community resources shall assist with the onboarding of the incoming vp of community in June if applicable.

Deputy VP of District Community (new)

Excerpt from the proposed bylaws updates:

The deputy vp of district community will support the PS 133 community by attending CEC13 meetings, liaising with district leaders and other school PTAs, government representatives, and local community partners in district 13 and beyond.
The deputy vp of district community will be our conduit of communication to the above partners as needed, presenting to the executive board and general PTA when relevant.
The deputy vp of district community shall keep equity and inclusion at the forefront of all discussions and decisions.
The vp of district community shall assist with the June transfer of all Association records to the incoming executive board.

Deputy VP of Development (new)

Excerpt from the proposed bylaws updates:

The deputy vp of development will support the vp of development with fundraising and development initiatives. Tasks may include and are not limited to: event planning and executing, creating spreadsheets, donation platform maintenance, sending thank you emails, creating flyers and promotional graphics, soliciting donations for auction, developing relationships with our community supporters.
It is expected that the deputy vp of development will not perform all development tasks alone and that the vp of development will take the lead and the various fundraising committees, consisting of volunteers, will contribute.
The deputy vp of development shall keep equity and inclusion at the forefront of all discussions and decisions.
The vp of development shall assist with the June transfer of all Association records to the incoming executive board.

Deputy VP of Extended Day (new)

Excerpt from the proposed bylaws updates:

The deputy vp of extended day shall lead the effort toward equitable after school child care and enrichment programs for all in the PS 133 community. This may include and is not limited to partnering with third party providers such as TEiAM and Discovery Kids, being the PTA liaison for the Encore enrichment program, keeping the after school Program web page updated, and assisting with and submitting extended use permits.
The deputy vp of extended day will explore opportunities to improve and expand extended day options on a continuing basis.
The deputy vp of extended day shall keep equity and inclusion at the forefront of all discussions and decisions.
The vp of extended day shall assist with the June transfer of all Association records to the incoming executive board.

Correspondence Secretary (new)

Excerpt from the proposed bylaws updates:

The correspondence secretary, in coordination with the Commissioner of Communications, shall maintain the admin/PTA calendar, lobby display content, and bulletin boards; post notices for general and executive board meetings, manage the PTA zoom account and facilitate the general meeting.
The correspondence secretary will be our conduit of communication to the above partners as needed, presenting to the executive board and general PTA when relevant.
The correspondence secretary shall keep equity and inclusion at the forefront of all discussions and decisions.
The correspondence secretary shall assist with the June transfer of all Association records to the incoming executive board.

School Leadership Team (4 Mandatory Positions)

These three points excerpted from Chancellor's Regulation A-655 that summarize the role well.

The SLT is responsible for developing the school’s Comprehensive Educational Plan (CEP) and ensuring that it is aligned with the school-based budget. (Section II.A.1)
SLTs must use a consensus-based decision-making process as their primary means of decision-making. (Section VIII.)
The principal is responsible for developing the school-based budget, after consulting with the SLT, and ensuring that it is aligned with the CEP. (Section II.A.2.)